Terms & Conditions of Hire
It is illegal for anyone under the age of 18 to purchase, attempt to purchase or consume alcohol at the event. We operate a challenge 25 policy whereby we reserve the right to request ID for any guest we deem to be under the age of 25. All guests should be able to provide a valid form of identification in the form of Driving Licence, Passport or National Identity Card.
We will refuse to serve anyone at the event who is or appears to be excessively drunk or uses threatening or abusive behaviour towards staff, customers or other guests.
We will also refuse to serve anyone who purchases or attempts to purchase alcohol for someone under the age of 18 or someone who has previously been refused alcohol by the bar staff. The decision on such matters will be taken by the bar staff and the Designated Premise Supervisor where a licence applies.
The bar staff also reserve the right to close the bar at any time if in their opinion unruly or troublesome behaviour has arisen or is likely to arise within the venue or its environment.
Duties of Jacobs Events LTD T/A Xenia Bars & Events:
1. Be the sole provider of all beverages at the event unless previously agreed in writing. It will not be permitted for anyone to consume their own drinks at the event.
2. On behalf of the client, obtain any alcohol license required for the event subject to there being no reason for any required license being refused by the Licensing Authority. Bar opening times will be subject to approval by the relevant authorities.
3. Supply all bar equipment, staffing and alcoholic drinks.
We will require:
1. Sufficient access to the venue prior to the start of the event to provide and assemble the required goods and equipment and sufficient time between the closing of the bar and having to vacate the venue to enable all goods and equipment to be dismantled, removed and loaded into waiting vehicle/s.
Booking & Payment:
All bookings once confirmed and deposit paid are an agreement of the Terms and Conditions. Confirmation of the date and time is only final once the deposit has been paid and received, minimum £250.00 inc VAT but may vary dependent on event size.
The final sum, less the deposit is due two weeks prior to the event date.
The deposit fee is a non-refundable charge for booking our services at your event unless otherwise agreed.
In the unlikely event of the venue and/or the event being refused an alcohol license the booking fee less any costs incurred in the alcohol license application process will be refunded.
In all other circumstances our acceptance of a signed booking form, contract and full payment of the booking fee will constitute a legally binding contract between Jacobs Events ltd T/A Xenia Bars & Events and the client(s) named on the booking form.
Should there be a change to the numbers attending, either more or less, it is a condition of the booking that you inform us. In the case of a free or prepaid bar, should more people attend than have been paid for, we will give you the opportunity to pay for the additional guests at the agreed price per head. Such payment must be made immediately. In the event that we cannot locate you, or you refuse to pay we reserve the right to close the bar and remove all our goods and equipment with immediate effect. Wristbands will be given to all guests for the number given to us by the client prior to the event starting. Numbers must be finalised 2 weeks before the event when the final monies are due.
Parking:
We use a combination of vehicles and box trailers; their size and number being governed by the size of the event. Vehicles range in size from Ford Transit to Mercedes Sprinter; some vehicles have an extended roof line. We must be able to manoeuvre and park these vehicles close to the venue entry/exit doors for unloading on arrival and reloading at the end of the event. It is therefore essential that no parking restrictions apply that might prevent us from carrying out these activities and that sufficient space is available to enable us to carry out these tasks. Once unloaded, the vehicles can be removed to a suitable parking area which, for security and convenience of storing/collecting reserve stock, must be close to and within the boundary of the venue. If suitable and sufficient space is not available and/or we have to park illegally, you will be responsible for payment of any fines.
Please note: Under no circumstances will we park or unload in any area where our vehicle(s) may be towed away, clamped, locked in or where we may be liable for an enforceable penalty/commit an enforceable offence. The decision of our driver(s) shall be final with regard to any issue relating to parking, or vehicle/staff safety. Should any issue arise relating to these matters, our driver(s) will contact you or your appointed event representative in order to discuss suitable alternatives.
Disclaimer
Jacobs Events Ltd T/A Xenia Bars & Events does not accept any liability for any failure to provide our services due to an ‘Act of God’, i.e. circumstances beyond our control, (including flooding, fire, severe traffic congestion, car accidents or any foul weather conditions). A full refund of the booking fee will be given in such event.
We hold a vast selection of drinks. However, if one drink selection is favoured, we may occasionally run out. If you are aware that your guests require an extensive amount of one drink, we will attempt to increase stock levels to accommodate your requirements.
Kind Regards,
Xenia Bars & Events
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